Description

University of Rawalpindi is seeking a proactive, mature, and well-organised professional to manage institutional coordination, official documentation, compliance matters, and engagement with external stakeholders.

KEY RESPONSIBLITES:

• Manage official correspondence, institutional submissions, documentation, and follow-up.
• Coordinate with internal departments for the timely provision of required records, information, and supporting documents.
• Maintain an updated tracker of pending matters, deadlines, submissions, observations, and required actions.
• Liaise professionally with external offices, institutions, and stakeholders.
• Attend meetings and visit relevant offices as required for institutional coordination and follow-up.
• Prepare status reports and concise briefs for senior management.

• Support matters involving formal procedures, approvals, inspections, and institutional requirements.
• Ensure confidentiality, accuracy, and proper maintenance of official records.

Requirement

Qualification & Experience

• Minimum Bachelor’s degree from an HEC-recognised university.
• A Master’s degree in Public Administration, Management, Law, Public Policy, Education Management, or a related field will be preferred.
• Minimum five years of relevant professional experience in institutional coordination, compliance, university administration, public-sector coordination, official documentation, or a comparable role.
• Experience in a university, public-sector organisation, autonomous body, professional organisation, or another formally regulated environment will be preferred.

Required Competencies

• Strong understanding of official procedures, correspondence, and documentation.
• Excellent communication, drafting, and interpersonal skills.
• Ability to pursue matters consistently, tactfully, and professionally.
• Strong record-management, coordination, and follow-up skills.
• Willingness to undertake regular official visits and field-based coordination.
• Sound judgement, discretion, and ability to handle confidential matters.
• Ability to work independently and brief senior management clearly.

Only shortlisted candidates will be contacted.